The Planner's Corner
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10 Top Reasons Why YOU Do Need A Wedding Planner
Avoiding A Runaway Bridal Party
Avoiding Relationship Killers
Bridal Show Tips
Ceremony Options!
Event and Wedding Planners
Holiday Tips
It's All About You
Meeting Locations
New Trends for 2011
Planning the Marriage Before the Wedding
Same-Sex Weddings
Seven Wedding Tips
Starting a business
The Real Meaning about Wedding Traditions
Was that Cake Real?
Wedding Preparation
What Wedding Budget
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The Planner's Corner

Marriage Advice

This is a reprint written by Gerald Rogers that's worth sharing!

"This Guy Got Divorced And Said This About His Ex-Wife... And I Agree With Him.
Gerald Rogers got divorced after 16 years of marriage. Recently he wrote a eye-opening public confession on his blog... after I saw it, I'm totally with him. He writes:


Obviously, I'm not a relationship expert. But there's something about my divorce being finalized this week that gives me perspective of things I wish I would have done different... After losing a woman that I loved, and a marriage of almost 16 years, here's the advice I wish I would have had...

1) Never stop courting.
Never stop dating. NEVER EVER take that woman for granted. When you asked her to marry you, you promised to be that man that would OWN HER HEART and to fiercely protect it. This is the most important and sacred treasure you will ever be entrusted with. SHE CHOSE YOU. Never forget that, and NEVER GET LAZY in your love.

Just as you committed to being the protector of her heart, you must guard your own with the same vigilance. Love yourself fully, love the world openly, but there is a special place in your heart where no one must enter except for your wife. Keep that space always ready to receive her and invite her in, and refuse to let anyone or anything else enter there.

3) FALL IN LOVE OVER and OVER and OVER again.
You will constantly change. You're not the same people you were when you got married, and in five years you will not be the same person you are today. Change will come, and in that you have to re-choose each other everyday. SHE DOESN'T HAVE TO STAY WITH YOU, and if you don't take care of her heart, she may give that heart to someone else or seal you out completely, and you may never be able to get it back. Always fight to win her love just as you did when you were courting her.

Focus only on what you love. What you focus on will expand. If you focus on what bugs you, all you will see is reasons to be bugged. If you focus on what you love, you can't help but be consumed by love. Focus to the point where you can no longer see anything but love, and you know without a doubt that you are the luckiest man on earth to be have this woman as your wife.

Your job is to love her as she is with no expectation of her ever changing. And if she changes, love what she becomes, whether it's what you wanted or not.

6) TAKE FULL ACCOUNTABILITY for your own emotions:
It's not your wife's job to make you happy, and she CAN'T make you sad. You are responsible for finding your own happiness, and through that your joy will spill over into your relationship and your love.

7) NEVER BLAME your wife If YOU get frustrated or angry at her, it is only because it is triggering something inside of YOU. They are YOUR emotions, and your responsibility. When you feel those feelings take time to get present and to look within and understand what it is inside of YOU that is asking to be healed. You were attracted to this woman because she was the person best suited to trigger all of your childhood wounds in the most painful way so that you could heal them... when you heal yourself, you will no longer be triggered by her, and you will wonder why you ever were.

8) Allow your woman to JUST BE.
When she's sad or upset, it's not your job to fix it, it's your job to HOLD HER and let her know it's ok. Let her know that you hear her, and that she's important and that you are that pillar on which she can always lean. The feminine spirit is about change and emotion and like a storm her emotions will roll in and out, and as you remain strong and unjudging she will trust you and open her soul to you... DON'T RUN-AWAY WHEN SHE'S UPSET. Stand present and strong and let her know you aren't going anywhere. Listen to what she is really saying behind the words and emotion.

9) BE SILLY...
Don't take yourself so damn seriously. Laugh. And make her laugh. Laughter makes everything else easier.

Learn her love languages and the specific ways that she feels important and validated and CHERISHED. Ask her to create a list of 10 THINGS that make her feel loved and memorize those things and make it a priority everyday to make her feel like a queen.

Give her not only your time, but your focus, your attention and your soul. Do whatever it takes to clear your head so that when you are with her you are fully WITH HER. Treat her as you would your most valuable client. She is.

To carry her away in the power of your masculine presence, to consume her and devour her with your strength, and to penetrate her to the deepest levels of her soul. Let her melt into her feminine softness as she knows she can trust you fully.

And don't be afraid of being one either. You will make mistakes and so will she. Try not to make too big of mistakes, and learn from the ones you do make. You're not supposed to be perfect, just try to not be too stupid.

The woman is so good at giving and giving, and sometimes she will need to be reminded to take time to nurture herself. Sometimes she will need to fly from your branches to go and find what feeds her soul, and if you give her that space she will come back with new songs to sing... (okay, getting a little too poetic here, but you get the point. Tell her to take time for herself, ESPECIALLY after you have kids. She needs that space to renew and get re-centered, and to find herself after she gets lost in serving you, the kids and the world.)

You don't have to have it all together. Be willing to share your fears and feelings, and quick to acknowledge your mistakes.

If you want to have trust you must be willing to share EVERYTHING... Especially those things you don't want to share. It takes courage to fully love, to fully open your heart and let her in when you don't know i she will like what she finds... Part of that courage is allowing her to love you completely, your darkness as well as your light. DROP THE MASK... If you feel like you need to wear a mask around her, and show up perfect all the time, you will never experience the full dimension of what love can be.

The stagnant pond breeds malaria, the flowing stream is always fresh and cool. Atrophy is the natural process when you stop working a muscle, just as it is if you stop working on your relationship. Find common goals, dreams and visions to work towards.

Money is a game, find ways to work together as a team to win it. It never helps when teammates fight. Figure out ways to leverage both persons strength to win.

19) FORGIVE IMMEDIATELY and focus on the future rather than carrying weight from the past. Don't let your history hold you hostage. Holding onto past mistakes that either you or she makes, is like a heavy anchor to your marriage and will hold you back. FORGIVENESS IS FREEDOM. Cut the anchor loose and always choose love.

In the end, this is the only advice you need. If this is the guiding principle through which all your choices is governed, there is nothing that will threaten the happiness of your marriage. Love will always endure.

In the end MARRIAGE isn't about Happily ever after. It's about work. And a commitment to grow together and a willingness to continually invest in creating something that can endure eternity. Through that work, the happiness will come.

Marriage is life, and it will bring ups and downs. Embracing all of the cycles and learning to learn from and love each experience will bring the strength and perspective to keep building, one brick at a time.

These are lessons I learned the hard way. These are lessons I learned too late.

But these are lessons I am learning and committed in carrying forward. Truth is, I LOVED being married, and in time, I will get married again, and when I do, I will build it with a foundation that will endure any storm and any amount of time.

If you are reading this and find wisdom in my pain, share it those those young husbands whose hearts are still full of hope, and with those couples you may know who may have forgotten how to love. One of those men may be like I was, and in these hard earned lessons perhaps something will awaken in him and he will learn to be the man his lady has been waiting for.

The woman that told him 'I do', and trusted her life with him, has been waiting for this man to step up.

If you are reading this and your marriage isn't what you want it to be, take 100% responsibility for YOUR PART in marriage, regardless of where your spouse is at, and commit to applying these lessons while there is time.

MEN- THIS IS YOUR CHARGE: Commit to being an EPIC LOVER. There is no greater challenge, and no greater prize. Your woman deserves that from you.

Be the type of husband your wife can't help but brag about.''

Oh No! What Should I Do First?

“I had a wonderful honeymoon and now we are back and I do not know where to begin.  My life feels different from before when we were living together.  We are now married and I am so happy but at the same time confused as to where to start this new chapter in my life,” one bride admits.    
When I got married in 2005, I did not know exactly where to begin either.  I understood this statement all too well.  But never fear, help is here!  We did not take a formal honeymoon until four months after our wedding.  So right after my wedding (and nights after that), I had to the bedroom all nicely done with candles, roses, champagne and a sweet fragrance that filled the room (my best friend Angel did it for me while we were out of the house).  I actually got married at home in front of the fire place and had the reception at home as well.  It was intimate, beautiful with our closest family and friends. 
Anyway, after our romantic night, the next day I made breakfast, and prepared to get my name changed. I had listed out all the items that I need to get changed to my new last name (i.e., driver’s license, passport, social security card, bank cards and account, checks, credit cards, employment, school, loans, etc.)  But I had to wait for my marriage license which I did not get back for about a month or so.  I did not have a wedding gown to preserve so I did not have to worry about that.  But for the majority of brides, they will want to get that done within 6 months.  If you can get it cleaned before then, by all means get it done. 
So after writing out my list of things to get changed, I started out working on my thank you cards.  This was important to me as I wanted everyone to know how much we appreciated them for witnessing our blessed union.  Since my guest list was a short one, I created my own thank you cards and hand wrote a special note to each guest. I did a few each night.
Another thing I worked on was to discuss how we were going to handle our taxes.  So I contacted a friend of mine who was an accountant and she gave us excellent advice on how we should file our taxes.  So make sure you do this ASAP!, as well as, changing the beneficiary on your insurance policies, proxy/power of attorney (in the event you are ill) and the Will.  Something to consider.   
Another thing you may want to do, and I hope you have already had this discussion, but determine how you will handle your finances.  Are you going to share accounts or keep separate accounts and add one for household expenses?   “I” choose to keep it separate and start a new one for expenses.  My husband was bad at balancing a checkbook and paying bills on time. 
Later on in week one of my wedding, I began to look through all the gifts that we received.  Thank GOD the majority of them were checks so there was not much I had to take back to the store to exchange.   Because I registered at different locations, it was easy for me to return them without a gift receipt and I was able to exchange them for something else.  But before you do this, I would advise you to check the store policy on this as things have changed over the years.  
Speaking of policies, make sure you know what your photographer’s policy is on your photo album.  Make sure they tell you (in writing) when they will return you your final set of photos and/or video.  I know of a couple who did not get there photos back until a year and a half later and then the photographer lost some of them.  This is why I only use the best, professional photographers in the business.
So let’s recap what we just discussed here:

  • Keep the magic going in the bedroom
  • Preserve and Store Your Wedding  Gown
  • Make sure to change your name if you decide to take his (or vice versa – YES, I have seen this happen) 
  • Contact your accountant or tax professional to see how you should file       
  • Remember to send out those PERSONALIZED thank you cards        
  • If you have returns – check the store policy if you did not receive the gift receipt         
  • Determine if you will have joint accounts or separate accounts
  •  Make sure you get your photos back in a decent amount of time
  •  Make sure you update your policies and Will 

For more information on planning your marriage, visit or contact us at

I Now Pronounce You....

"...And I Now Pronounce You.." 

You have waited forever to hear those words and now the time has come to say "I Do".  But where do you go to get the services you need for your special day?  Just because the state, and federal government may acknowledge your union, does not mean everyone will accept it.  Why should you have to come out to every vendor just to get them to service you.  You are human and that's all that should matter!  

With that being said, I have comprised a few things to keep in mind when searching for the right vendors.

  • First and foremost, stay true to yourself!  If you are an exciting person, fun to be around, then your wedding should reflect that.  If you love drag queens, then by all means you should have one or two at your reception as part of the entertainment.
  • When you pick a planner make sure you are comfortable with them - someone you feel you can trust.  
  • Know that its ok to break "tradition" or not to include everything tradition.  If you both want to walk down the aisle then do so.  If you want your bridal party or hostess to wear different dresses then so be it.  If you have a man of honor who cares?!  Its your day and that's all that matters!
  • Make sure that a one stop shop consists of you leaving with one contract with ALL of the wedding services you require (i.e., DJ, Baker, Caterer, Decor, etc.).  Most places that claim to be a one stop shop will have several contracts for you to sign because there will be many vendors that are represented under one roof.   You want to get the best deal possible.  
  • You do not have to invite people who do not support your wedding.  Nevertheless, with family pressure you may have to give in and invite them.  But guess what?  they may not show up anyway.  

For more tips on same-sex marriages or if you need planning services, go to or email us at  We are gay-friendly planners!

Things Wedding Planners Don't Want You To Know

This is a reprint from Debbie Orwat of Every Last Detail.  Below are accurate things that we as planners do not share with our client.  
These are just a few of the details that wedding planners would love to tell you but usually keep to themselves.  Many of us live and breathe our jobs and only want the best for our couples and their families. We love what we do and truly care about our clients.
1.    How emotionally involved we get in the wedding planning, design and coordination process.
We pour so much of our hearts and souls into every single event. We do get emotionally attached to some of our clients and families which makes us do a fantastic job because we truly care. You just can’t put a price tag on that.
2. How much of our income goes to taxes and business expenses before we pay ourselves.
Many of our clients work in professional careers but do not own their own business. Understanding that your wedding professionals only make 50-60% of what you pay us (after taxes and business expenses) may help brides and grooms understand why we charge what we do.
3. We cannot remember every single detail of your wedding every single minute of the day during the planning process.
Wedding planners may have 10-20 weddings that they are planning at one time, each with hundreds of details. That’s why we write everything down. It is also why we like to schedule meetings and phone calls in advance so we can refresh our memories first.
4. While we put everything we have into making sure our client’s wedding day is the best it can be, we have families and other obligations as well.
Many wedding planners set up office hours to deter brides and their families from calling their cell phone at all hours of the day and night. Planners often schedule certain weekends and evenings off and can’t always be available at the last minute. Many clients understand and respect this but we have a few who consistently think we should be available 24/7.
5. If you hire your wedding planner after the planning process has begun, she or he needs to know every detail.
As soon as you hire your planner, the planner needs to know about all contracts already in place, vendor contact information and any problems you have come across with the venue, vendors or family during the planning process. For wedding coordinators to successfully pull off a wedding, we need to know details like the fact that the groom’s parents are divorced, and if you sit them close to each other, they will fight.  Or that you are having a problem getting in touch with a particular vendor.  Many brides, grooms and their families don’t fully understand that the wedding coordinator needs to know every single thing related to the wedding. Even if it’s not something that you think is a big deal, it’s better to err on the side of giving too much information.
6. We only have so much time and energy to get things done on the wedding day.
If our client has a two car loads of wedding details, favors and stationery to set up on the wedding day, we may need multiple assistants to get it all done in time. This is especially important to remember when there is a limited amount of time for setup at the venue. We may need to add on staff (and charge additional fees) to accommodate last minute requests as well. Even though we try to be superhuman, we can only physically accomplish a certain amount of work in a few hours.
7. We are an advocate for the bride and groom.
We are there to create your vision and make your day exactly what you have been dreaming about. We are also a buffer between you and all the details, vendors, mishaps and family members that would prevent both of you from completely enjoying and living in the beautiful moment of your wedding day.
8.  The Guarantee
The only day we can guarantee to be 100% yours is your wedding day as we can’t ignore our other brides for days. Also, don’t assume we are available the day after your wedding (i.e., returning lost and found). After working 12-16 hours on a wedding day we need a day to recover, especially during peak season when we are at weddings every single weekend.

Things You Should Know Before You Say I Do

Before saying "I Do", there are a few things you need to know before you walk down the aisle.  I know its exciting that the person you are with completes you.  They are your everything right?  Well, let's step back for a moment and explore what you know what it takes to be married. 

First, you must understand that living together and being married are two different things altogether.  When living together there's no "contractual obligation".  Did I just say "contractual obligation"?  Yes, that's right!   Meaning when you live together you have nothing to lose, your not obligated to the other person contractually - so if you stray outside the relationship, all the other person has to do is move out -without financial or legal obligations.   
However, when you are married, you enter into a legal agreement.  As soon as you say "I Do" you are in a binding contract to each other.   You can't just walk out and run to your single friends to get their advice when you have an argument with your partner (which you do not do once you get married anyway).  You are in it 'til death do you part.

Now, lets explore some of the things you need to know before you get married.

  1. Follow your gut instincts.  Your gut never lie.  If you feel something is not right investigate it.
  2. Make sure you know each other and understand that you will not be change the other.
  3. Talk about your expectations going to the marriage and talk about what it means to be married.
  4. Know what each other will contribute to the marriage when making a major purchase.  Place it in a separate account.
  5. When you say I Do, know that you are saying I Do to his family as well.  Do you get along, what role will they play in your marriage? 
  6. Understand what your limits are regarding your partner.  How much would you be willing to do for them?
  7. Know where each other stand credit wise.  Order your credit report and analyze the report to determine what needs to be taken care of first to boost your rating.
Its important that you go into your marriage knowledgeable.  This is only touching the surface of what you need to know before you say "I Do".  For more information on this topic, visit and register for the next bridal seminar today.  You cannot afford not to.  Your marriage depends on it.  

Tips on Preparing for the Wedding

Below are some helpful tips to get you through the planning process.  For more tips and information about wedding preparation, visit

Tip #1:  Go Prepared Before You Shop!  
Know what your budget is for each item you need to purchase for your wedding so that you do not over spend.  (A good wedding planner can help you with creating a realistic budget).  Only try on dresses within your budget.    Also, when shopping for your dress DO NOT invite “cast members”.  Only take one or two people at the very most to go with you.  The opinions of others with drive you insane.   Last important fact, make sure you know the style of your venue so that you will pick the best dress that will fit the style of the venue.
Tip #2:  Twas’ the night before my wedding
One of the most common mistakes brides make is to party the night before their wedding.  This is a complete NO NO!  This night is for you to rest, reflect, and get refresh got it!  No dancing, no experimenting with unfamiliar foods, no suntan, and no hair weaves.   Get it, got it, good night!
Tip #3 It's Time to RELAX!
You've spent at least 120 hours or more planning your wedding so that it will be perfect right?  So now its time to take a break, trust what you have planned  all these months and let other people (hopefully you would have hired a Day of Wedding Coordinator) sweat over the details.  Sit back and wait until its your turn to step up to the door.
Tip #4 Get It In Writing
Make sure you get it in writing!  Avoid costly wedding mistakes when dealing with your budget and get all provisions in writing!  Go over all verbal agreements and make sure its documented and signed by vendor.  This will hold everyone accountable in the agreement.

Marriage Preparation

As stated in my last blog, everyone focus' on the wedding day.  Every moment is spent on the big day and making sure everything is perfect.  But what preparation have you planned for the marriage?  I bet the answer is NONE.  You never even thought about it, right?  Its perfectly normal.  No one thinks about what will happen after the wedding ceremony and honeymoon.  A new life will begin and things will never, ever be the same and if they are, then something is wrong.  

In preparation for your marriage, understand that it is important that you start off going into the marriage on the same page.  Talk over how you are going to handle finances, chores, errands, children, choosing a religion, etc.  Here are a few more tips that you should focus on:

Solving Disagreements
How will you decide how to resolve a disagreement.  Let's face it, its going to happen you cannot avoid it.  But determining how you will handle it makes all the difference in a happy ending.  Decide in the beginning that when you disagree to do so without arguing.  Create a plan on how you will resolve the issue(s).

Listen, Listen, Listen
Its just as important to communicate as it is to listen. Listen emphatically and see things from their point a view - through their eyes.  Share your perspectives and get it resolved so the makeup can begin.

Positive Energy
Its imperative that you focus on spending your time and energy on solving the problem and not focus on who's right or wrong.  No one likes a loser, so do not focus on that.  Focus on resolution!

I Apologize
Saying I am sorry or I apologize is a sure sign of maturity!  Its also imperative that you be able to say, "Baby, I apologize for.....".   Once you decide to be the one to end it, and the other person forgives, then you are on your way to a happy and loving marriage.  

Make your check list and determine the items you need to discuss before you get married!  For more tips, go to!  Cheers to a happy and loving marriage!  

Planning for the Marriage

It's amazing how people always plan for the wedding and do not give a thought about the marriage.  You may ask yourself, “What about the marriage that I need to know?”  “We will figure it out as we go along.” “How hard can it be from what we are already doing?”  “I don't want to think about that now; I have a wedding to plan!”  Seriously!?  This is the most important aspect about getting married.  
Statistics have shown that more people are getting divorced each year.  Why is that?  Lack of proper planning for the marriage, (amongst other things for sure).  Let's explore this a little further.  You see, if people began to put in as much time planning their marriage as they do for their wedding, I bet there would be a lot less divorces.  
Everything needs a plan and/or vision goals to strive for; (planning for a family, planning a trip, planning for retirement, planning to purchasing a house, car, boat, planning for burial, etc.).  I know it’s hard to think about dying/burial expenses when you have not even walked down the aisle....but guess what?  It's a reality that will come one day.   It's all a part of planning for the marriage.    You need a plan of action to accomplish that what you have set out for and for what’s to come.  If you have not set aside money for a down payment on a house, you can't just go to the seller and say, “I want your house, but I have no money for it", and expect to get it.   Below are five tips  to get you thinking about planning your  marriage before the wedding:
Find a balance in spending time with family, friends and each other not to mention work.  Keep a life outside of the marriage but just now you cannot do the same things you did when you were single.  In other words, don't be dependent on your spouse 24 hours.  You both have different interests (at least I hope so), continue to do them when you are married and if you need to make adjustments then do it.
Same Page:
So you (and your fiancée, this is important) have a clear picture of what you want your wedding to be right?  Do you both have a clear picture of what your marriage will mean and what it will be like?   Most people are unsure of this part because they have not gone this far in the planning process.  This is an integral part that needs to be discussed fully. Each hour you spend on planning the wedding, spend the same time discuss how you want your marriage to be set up.  (Start talking about family, work, finances, date nights, religion, etc.)  
Communication is essential!  It’s what will hold you two together when everything else falls around you.   Shouting, talking loudly is not communicating.  How will you talk to each other when circumstances keep changing, a budget is needed so you know where the money is going, problems with family relationships.  These are areas that engaged couples may experience, but, could help strengthen the marriage before it even happens.  Talk to each other and not at each other.  Listen to each other.  You will be partners and need to know that you can work together in all aspects of the marriage.
Compromise, compromise, compromise!  It’s ok to do this.  Everything does not and should not go your way all the time.  To keep each other happy and a peaceful home, you must be able and learn how to compromise.  As you become one you will have different views (and if you are already living together you have picked this up by now), priorities, ideas.  A middle ground will be needed with you bump heads.
Keep Laughing:
Every day will not be a party but you can look for the humor and laughter in each situation.  Find ways to bring excitement and fun into your marriage.  It’s really ok if you don't take yourself seriously at times. Laughter is good for the soul, so do it often!
For tips about planning for the marriage, tune in next week as we discuss creating a marriage plan.  
I offer a program that prepares you for the wedding as well as the marriage.  The Diva Bridal Squad Enhancement and Enrichment Program is designed to walk you through the planning process of both without the added stress.  Check out the website and see what others are saying. Go to for more information.


Financial Tips for Planning Your Wedding

Soon after couples announce their engagement, planning the wedding becomes one of the first financial obstacles that the couple has to overcome together. The best thing to do is to learn about typical trends when it comes to planning a wedding and what mistakes lead to the most financial failures amongst couples during this process. Should you put everything on credit cards? Or create a separate checking account specifically for wedding expenses to avoid overspending? 

The infographic below highlights information from couples who have gone through this process, wedding planners, and event coordinators to give newly engaged couples a few tips on how to save on their wedding, avoid financial conflicts, and lastly and most importantly the benefits of stress free well planned wedding. 

Wedding Budget Calculator from Credit Card Insider
Those redundant words, your wedding day is just one day, may very well be the truth. But society has given us Bridezillas, Say Yes to the Dress!, and all the jazz to keep us wanting that one big day, to be one very big day. Don’t get caught up in the fuss, and listen to the advice from people who have been through this process before.

For more information, check out

Unique Meeting Locations

Do you need to step up your meeting in a different location?  Need the team to think outside the box?  Need productivity from your employees?  Boss wants you to plan the next corporate meeting in an different location, but you are at your wits end in finding the right spot?  

I have listed some places for you to consider as well as some things you need to consider when relocating your next meeting.

Places to host your next meeting:

  • On a rooftop of a building
  • Park setting
  • Off site location - Cave
  • Transform a room 
  • On a boat
  • In the airport

Things to Consider:

  • The noise level (high traffic area (horns, whistles, bells ringing from church/schools, trains going by, airplanes flying overhead) blaring music, kids talking/laughing/playing loudly, etc.
  •  The Location/Convenience (safe, distance to and from, security on premises, etc.)
  • Time of day (what activity goes on during the day, afternoon, or night)
  • Demographics of the area (commercial district, residential area, high crime area, etc.)
  • Smells  (does the air smell fresh and clean or does it smell like a zoo, Chemicals, a beach or dead fish- what does the air smell like
  • The acoustics/sound of the space (are ceilings to high, to low, need microphones, etc.)
  • Room (depending on how many people a company will host you want to make there’s the right amount of space to accommodate the meeting (not too big where you would lose the crowd, not too small where it would be a cramped area
  • Windows – can they be opened
  • Air-conditioning or heating – will it be sufficient during the meeting
  • Lighting/Security – will there be enough lighting around the perimeter of building and parking lot, are there cameras, security patrolling the area
  • Restroom facilities (handicap accessible, enough restrooms to accommodate everyone, do you have to supply your own toiletries or are they included)
  • Access to kitchen or does it comes with catering (you want to make sure if you are having a meeting outside the office you want to make sure you feed people or tell them if it’s a brown bag lunch meeting- where they bring their own). 
  • Supplies – will they be included or do you need to bring them (white board, paper, pens, notepads, projector, computer, podium, tables, chairs, etc.
  • Accommodations (are there stairs – how many flights of stairs, is there an elevator – what’s the capacity, parking – how many spaces available, do you need a shuttle, will there be valet parking – what’s the cost per car – flat rate or by per car, etc.)
  • Fire extinguishers/water sprinklers – are they up to code, usable, last time they been inspected, etc.